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4 Tips To Help Small Businesses Prepare Effective Contract Proposals

March 13, 2018


Government agencies are constantly seeking small businesses to fill various needs.  If you’re a small business owner, delivering an effective contract proposal can surely enhance your chances of landing one of these contracts. In this post, we will discuss 4 Tips To Help Small Businesses Preparing Effective Contract Proposals.

1. Do Your Homework

Going after a government contract can be stressful. Appropriate preparation before you begin writing your proposal goes a long way to alleviating some of that stress. Be sure to carefully read over every detail of the government agency’s RFP (Request For Proposal). Understanding exactly what the needs of the agency are, the requirements you must meet in order to be awarded the contract, and any and all stipulations and amendments of the RFP will make your life much easier. 

2. Pay Attention To The Details

Be diligent in ensuring your contract proposal answers all questions found in the RFP, provides all information requested and follows all schedules in the order, time-frame and formatting that is requested. Also, make it easy for the agency to distinguish each section of the RFP you are addressing by properly identifying your responses. 

3. Cross Your T’s and Dot Your I’s 

This tip may seem like an obvious one, but ensuring that your proposal is well written is essential to your success. Read through your proposal as many times as possible to not only ensure you’ve addressed all of the requirements provided, but that your proposal is error-free from a grammatical and formatting standpoint. The last thing you want to do is send in a contract proposal filled with typos, misspellings and improper presentation. 

4. Remove The Fluff 

Storytelling has its place, but not when it comes to crafting your contract proposal. You need to stick to the point of your proposal, which is this: The government has a need, and you are the solution. There’s an old saying, ‘don’t tell me, show me.’ That sentiment rings especially true when writing your proposal. Rather than carry on and on about how great your company is, and how you give the best service ever, your proposal should clearly articulate what makes you the best solution to fill this contract and how your company can specifically handle the work that is needed.

Remember, government contracts are widely available for small businesses, but in order to reel them in your proposal must be in tip top shape. Effective proposal writing takes time and involves a bit of trial and error. So if you’re not awarded a contract on your first few tries, don’t get down on yourself. Instead, ask for a debriefing from the agency to help you understand where you may have fallen short and how you can improve on your future proposals.

I hope this information was useful for anyone out there looking to bid on government contracts available to small businesses. Oh, and one last tip: Be Sure To Meet All Deadlines Given!!!

Looking to hire a proposal writer/editor? Contact me today to receive a free estimate and consultation.

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